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Public administration

Baden-Württemberg’s switch to digitalised incoming invoice processes with Komm.ONE and Unifiedpost Group

Unifiedpost Group is a partner of Komm.ONE in the implementation of the electronic invoice receipt workflow, developed for the municipalities of Baden-Württemberg.

The collaboration enables municipalities to switch to a completely digital incoming invoice process. Through Unifiedpost Group's central data interface, authorities and companies can receive invoices electronically in a wide variety of formats.

The module complements Komm.ONE's SAP-integrated invoice receipt workflow solution, which was developed for the municipal Doppik, based on a solution that is widespread in Baden-Württemberg. This supports municipalities in meeting the legal requirements of the Federal Ministry of the Interior and the EU for the digitalisation of invoice documents in public administration.

A central data interface

The central data interface of Unifiedpost Group and Komm.ONE ensures a more efficient incoming invoice process. This eliminates the need for manual scanning and post-processing, which overall reduces lead times. This frees up resources in the municipalities and leaves more time for dealing with resident’s concerns.

Municipalities also do not have to worry about major technical effort when implementing in the SAP environment. The shared solution works via the cloud and easily connects to IT systems.

Unifiedpost Group also offers a European guarantee, which includes a free format adjustment to the valid data format decided by the EU. The formats also include the German national variants XRechnung and ZUGFeRD, as well as Unifiedpost Group being a certified Peppol access point.

The switch to digital processes is overdue

“The legal requirements make it necessary for municipalities and cities to enable the receipt of electronic invoices in their administration. It makes sense to think through and expand on this topic right from the start of generating an invoice through to posting and payment. With Unifiedpost Group we have found an ideal partner to implement our approach,” explains Stefan Rotter, Head of Department responsible for invoice receipt workflow at Komm.ONE.

“We are pleased about the good collaboration with Komm.ONE and see this as an opportunity to advance the introduction of electronic invoicing in municipalities as required by the EU,” says Unifiedpost Group.

Find out even more about our global electronic invoicing solution. Created for businesses of all shapes and sizes, tailored with value-added-services depending on your business’ needs.

The case study was originally in German, created by crossinx, the former name of Unifiedpost Germany - the German entity of Unifiedpost Group.