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Compliance and Regulations

One year countdown: Are Polish businesses ready for B2B electronic invoicing regulations?

July 7, 2023

In just under one year's time, Poland will kick-start it's mandatory business-to-business (B2B) electronic invoicing regulations.

Many businesses may think that one year is far away, and that the first wave of mandates may not include their size of business, but even the smallest of businesses will be affected. If large businesses have to switch their whole invoicing processes to digital, electronic methods in one year's time, will they also accept their smaller supplier’s paper invoice?

It’s time for Polish businesses to start looking at their invoicing processes, and to consider the steps they take over the next year.

Poland's upcoming mandates

Businesses in Poland may have had another six months to relax, as the original B2B mandates were due to start in January 2024, but this doesn’t mean all Polish businesses are prepared.

Current timelines and businesses in scope

  • 1st July 2024 - The mandate becomes mandatory for VAT registered taxpayers
  • 1st January 2025 - Taxpayers exempt from VAT to comply with KSeF

Poland, unlike many other countries, is not wasting time with their B2B mandates. Instead of a phased approach based on business size or taxable revenue, all VAT registered businesses in Poland must comply with B2B mandatory e-invoicing from the 1st of July 2024.

Businesses must create their electronic invoices in a FA XML format and must send all invoices through Poland’s central government platform, KSeF.

How Polish businesses can prepare

Starting as soon as possible is an advantage. This allows businesses time to make strategic decisions and to avoid making any last minute choices that may disadvantage them in the future.

Download our checklist to discover the steps Polish businesses need to take.

Starting your e-invoicing journey with Unifiedpost Group

Complying with Poland’s B2B e-invoicing regulations is a simple process when you partner with a service provider such as Unifiedpost Group.

All of the hassle is taken care of for you. By choosing our electronic invoicing solution, your invoices will be created in a format suitable for both and Polish requirements, as well as specific formats requested by your customers and international partners.

Your business will also benefit from value-added-services that enhance your e-invoicing solution. From digital payments to easy supplier onboarding to secure electronic signatures. All services to transition you to 100% supply chain automation.

Explore what a Unifiedpost Group e-invoicing solution can mean for your business.

Take a look at our offering.

Mateusz Borowiak
Country Manager Poland

Meet Mateusz, the leader of our Polish entity. Mateusz has a rich background in the IT industry, having founded a successful software house and worked with renowned brands. He has expertise in enterprise-class solutions like BPM/ERP systems, specifically focusing on sales and business development. Mateusz's background is a strong fit for both our global and local offerings to the Polish market.

Connect with Mateusz on LinkedIn
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