Although many Lithuanian companies are already digitizing their daily documents—such as invoices, contracts, delivery–acceptance notes, or orders—and moving archiving to the digital space, paper originals are still commonly stored physically. The main reason is fear and uncertainty that, if questions arise, the digitized document may not be considered legally valid. However, the Lithuanian Archives Law clarifies this, allowing certain types of documents to be destroyed in compliance with legal requirements.
Unifiedpost offers a solution to digitize your documents and apply a qualified e-signature. A qualified electronic signature confirms that the digitized document fully corresponds to the original. Such a document has the same legal effect as a paper original signed by hand and allows:
- Store documents exclusively in the e-archive;
- Destroy paper originals and eliminate the need for a physical archive;
- Ensure that documents are always easily and centrally accessible.
Practical example
A company used to conclude several supply contracts with partners every day. The process before digitization looked like this:
- Contracts were signed on paper;
- Delivered physically;
- Archived in binders.
After implementing digitization and e-document archiving solutions according to the Archives Law:
- All paper contracts were digitized into PDF format and signed with a qualified e-signature;
- Documents are stored in the e-archive;
- Paper originals were destroyed—eliminating the physical archive;
- Signed documents are easily accessible and searchable in the e-archive.
Result - all contracts are legally valid, paper use has been eliminated, and document management processes are faster, simpler, and more secure.
Why should businesses adopt e-signatures?
- Legal certainty. E-signatures provide the same legal validity as a handwritten signature on paper.
- Efficiency. Documents are easier to store, access, and share.
- Cost savings. No need for physical storage, printing, or transportation.
- Audit readiness. All documents are centrally stored and easily retrievable.
Digitize, sign, and archive your documents securely—eliminate paper and streamline your business processes with Unifiedpost.
Is your company still keeping paper archives? It’s time to replace them with legally recognized and more cost-effective digital solutions. Contact Unifiedpost today to find out how our solution can help your business go fully paperless for good.
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