Executive Support Coordinator

‍About the job

Mission

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As an Executive Support Coordinator, you will be at the heart of our executive office, working directly with the CEO to drive strategic initiatives and ensure seamless execution across business operations. 

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Your role is crucial in enabling Unifiedpost to achieve its goals through efficient stakeholder engagement, project management, and executive support.

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This position is ideal for a proactive and organized professional with a strategic mindset, strong communication skills, and a passion for collaboration. If you thrive in a fast-paced environment and enjoy problem-solving, we’d love to hear from you!

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Responsibilities 

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• Supporting the CEO in reaching company-wide and business-unit-specific goals by identifying potential gaps, assisting in the development of action plans, and coordinating with the executive team to help drive progress.
• Act as a key facilitator between departments to enhance cooperation and efficiency.
• Work closely with the CEO to support key company priorities, including strategic planning, financial processes, and operational reviews
• Oversee and organize executive meetings, including those for the Executive Committee, Investment Committee, and Board of Directors.

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Key Accountabilities

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• Continuously refine and enhance company governance and internal processes, ensuring the right topics are addressed at the right time, facilitating productive discussions, and tracking follow-up actions.
• Support internal and external communications from the CEO, ensuring clarity and strategic alignment.
• Provide insightful, data-driven analyses and strategic recommendations to the CEO, CTO, and senior leadership.
• Lead specific projects on key strategic initiatives as they arise.

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About Unifiedpost‍

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At Unifiedpost Group, our mission is to help customers structure complex financial ecosystems by delivering convenient, smart, digital solutions.

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Throughout the world, businesses are digitizing their financial value chain: from contract or order, to invoice, payment and financing. For this evolution to succeed, there must be a trusted network connecting this diverse ecosystem.

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Our secure, cloud-based platform empowers businesses by creating a space where this network can exist and deliver streamlined, automated business functions, from e-invoicing and payments processing, to working capital financing, e-identity solutions and more.

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We would be happy to see
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Competencies

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• Languages: Fluent in English and French
• Education & Experience: BA/BS or a degree in a related field & MBA is a big plus. 3–5 years of experience in operations, M&A, or consulting with a focus on finance
• Analytical & Strategic Thinking: Strong reasoning, analytical skills, Strong Excel proficiency and process improvement experience.
• Leadership & Communication: Proven ability to support executives, encourage accountability, and help manage board/executive communications. 
• Project & Stakeholder Management: Excellent project management, influencing skills, and ability to navigate competing priorities.
• Mindset & Work Ethic: Entrepreneurial, proactive, resourceful, and highly organized with strong attention to detail.
• Team & Culture Fit: Strong team spirit, enthusiasm for the company’s mission, and ability to adapt in a fast-paced environment.

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This is what you win

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We offer a competitive salary package and in line with your experience and qualifications. Extra benefits are a company car (or the option for our mobility budget), flexible hours, extra contractual holidays, a net expense allowance and home-based working possibilities.

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Challenges: we’re transforming the world of business communications and transactions. You will develop your technical skills but also your knowledge about business processes.

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Responsibility: making a difference in decision-making means you take on responsibility, not just tasks.

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Common purpose: you grow by learning new skills and we benefit from your knowledge. We all work together towards one goal.

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Unifiedpost Group is offering more and more services that require a great deal of trust from our customers. As a result, all roles within any of the companies of the Unifiedpost Group are subject to some form of a background check. For most roles, this will involve a simple identity and degree verification. For other roles, we might be required to also verify your criminal record and employment history.

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We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. As an equal opportunity employer, we welcome applications from all backgrounds. Guided by the OECD Responsible Business Conduct and UN Human Rights principles, we are dedicated to ethical practices and making a positive impact through our innovative solutions.